Appointment Calendar

Appointment Calendar  

Related T-Codes :

SSCA - Maintain substitute 
SSC1 - Owner 
SSC0 - Employee 

The appointment calendar allows you to organize your appointments and to find out about the appointments of other employees. Appointments are managed centrally and can be taken into consideration when other appointments are planned in your company.

The appointment calendar is integrated in various SAP applications, for example, processing of sales orders or working with activities in Customer Relationship Management. The appointment calendar is also available as an independent application. Appointment maintenance is not application-specific. This means that appointments that you created for sales orders are also displayed in your activities view and vice versa.


The appointment calendar supports you in your appointment planning with the following functions:
  • You can switch between a daily, weekly, or monthly view when displaying your appointments.
  • You can work with individual appointments, group appointments, and periodic appointments. You can create a detailed description for each appointment.
  • A search function supports you when searching for times without appointments for several users. External appointment data published on a Web server can also be considered in the search.
  • Appointments can block or reserve a time period or they can leave it free. Appointments that leave a time period free are not considered as appointments in the search for free times.
  • All employees involved in a group appointment are notified automatically when the appointment is created or changed. This is also the case for external participants. The appointment can then be entered automatically in the relevant SAP calendars or external calendars, provided these support the iCalendar standard. The group appointment is also updated automatically when responses, such as accepted or declined, are received.
  • A substitute concept enables each user to assign authorizations to other employees for displaying and maintaining their appointments.
  • Various time-zone functions support you when planning appointments in different time zones.
Working with the Appointment Calendar

Calling the Appointment Calendar

To call your calendar, choose Workplace → Appointment Calendar (transaction SSC1). 

Displaying and Maintaining Appointments

Whilst an appointment calendar is being processed, it remains open for display and maintenance by other users. This ensures at all times that the appointments of all users can be considered when appointments are being planned within your company. Whilst an appointment is being changed by a user, other users can only display the appointment. Choose to see the appointment changes that were made by other users whilst you were displaying an appointment calendar.

After you have called a calendar, you go to change mode if it is your own calendar or a calendar that you are authorized to maintain. You go to display mode in all other calendars. For more information, see Displaying and Maintaining Appointments.

In addition to appointments maintained in the SAP system, appointments that have been maintained and then published in other calendars are also displayed. Only time-related information is displayed for these appointments. 

Calendar Integration

Calendar integration enables you to connect calendars from third party manufacturers to the SAP system. As a result, appointments that users in another electronic calendar (calendar client) have maintained can be synchronized with SAP appointments. The advantages of a central address management and of integrating the SAP calendar into SAP applications are connected with the functions of the chosen calendar client. For example, users can work offline with a calendar client such as Microsoft Outlook.

Outlook calendar integration provides a calendar integration that enables the Microsoft Outlook calendar to be connected to the SAP system.

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